Effective Date: 10/28/2025 Last Updated: October 2025
1. Introduction
Oxford House Saskatchewan ("OHSK", "we", "us", "our") is committed to protecting the privacy of individuals who visit our website (the "Website"), contact us, apply for housing, donate, or otherwise engage with our organization. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial laws in Saskatchewan.
By using our Website or providing personal information to us, you consent to the practices described in this Privacy Policy.
2. Contact Information
Oxford House Saskatchewan
1307A Ottawa Street
Regina, Saskatchewan, Canada
Email: info@oxfordhousesk.ca
Phone: 306.570.5708
You may contact us at any time if you have questions about this Privacy Policy, or if you wish to request access to or correction of your personal information.
3. What Is Personal Information?
"Personal information" means any information about an identifiable individual. This can include your name, email address, mailing address, phone number, information about your housing needs or program participation, and certain online identifiers (such as your IP address) when those identifiers can be linked to you as an individual.
4. Information We Collect
We may collect personal information in the following ways:
4.1 Information You Provide Directly:
• When you contact us through online forms, email, or phone.
• When you apply for housing or membership in an Oxford House Saskatchewan residence.
• When you donate, volunteer, or register for programming, training, or events.
• When you subscribe to receive updates or newsletters.
This information may include your name, contact details, housing needs, employment or recovery-related information you choose to share, and donation records.
4.2 Information Collected Automatically:
When you browse or interact with our Website, we automatically collect certain technical information such as:
• IP address and approximate geographic region;
• browser type and version;
• device type and operating system;
• pages viewed, links clicked, time spent on pages;
• referring website or source.
This technical information helps us understand how visitors use our Website so we can improve navigation, content, accessibility, and performance.
5. Use of Google Analytics 4 (GA4)
We use Google Analytics 4 ("GA4") to help us understand how visitors engage with our Website. GA4 collects information such as page views, navigation paths, time on page, and general interaction patterns. This information is aggregated and does not include names, phone numbers, or other direct personal identifiers unless you voluntarily submit them to us.
GA4 may collect online identifiers such as IP address and device information. GA4 processes this data to provide us with anonymized or aggregated reports about Website traffic and usage trends. We use these insights to improve our Website, outreach, and services.
By using our Website, you consent to the processing of data about you by Google in the manner and for the purposes described above. You can limit or disable analytics tracking by adjusting your browser settings, using built‑in "Do Not Track" features, declining certain cookies, or using available opt‑out tools. If you block or restrict cookies and tracking, some Website features may not function optimally.
6. How We Use Personal Information
We use personal information for purposes including:
• Responding to your inquiries and communicating with you.
• Assessing eligibility and fit for our sober living housing programs and related supports.
• Providing information about our programs, services, skill‑building opportunities, and community supports.
• Processing donations and issuing acknowledgements/receipts.
• Administering events, training, and engagement opportunities.
• Improving our Website, outreach, and service delivery (including through GA4 analytics).
• Meeting legal, regulatory, reporting, and funder requirements.
• Protecting our rights, safety, property, members, staff, and the public.
7. When and How We Share Personal Information
We may disclose personal information to:
• Staff, volunteers, contractors, and service providers who require the information to perform work on our behalf (for example, intake, program delivery, IT support, Website hosting, email distribution, analytics, or donation processing).
• Funders or referral partners, where disclosure is necessary for program reporting or continuity of care and allowed or required by law.
• Law enforcement, courts, regulators, or other authorities where required or permitted by applicable law.
• A potential successor organization in the event of a merger, reorganization, or similar transition, subject to confidentiality obligations.
We do not sell your personal information to third parties.
8. Cookies and Similar Technologies
Our Website uses cookies and similar technologies (such as pixel tags or local storage) to remember preferences, maintain basic functionality, and understand aggregate usage. Most web browsers allow you to block or delete cookies through settings. If you disable cookies, some areas of the Website may not function properly.
9. Your Rights and Choices
Subject to limited exceptions under applicable law, you have the right to:
• Request access to the personal information we hold about you.
• Request corrections to any inaccurate or incomplete personal information.
• Withdraw or change your consent to our collection, use, or disclosure of your personal information, where consent is the legal basis for that activity.
• Request that we stop sending you non‑essential emails or newsletters.
To exercise these rights, please contact us using the contact information in Section 2 of this Policy. We will respond within a reasonable timeframe.
10. Retention of Personal Information
We keep personal information only as long as necessary to fulfill the purposes for which it was collected, to meet legal or contractual obligations, or as otherwise permitted by law. When personal information is no longer required, we will securely destroy it, anonymize it, or remove identifying details.
11. Security
We implement reasonable physical, administrative, and technical safeguards to protect personal information against loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction. Despite these measures, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.
12. Storage and Transfer Outside Canada
Some personal information may be stored or processed by service providers located in other provinces or outside Canada. By using our Website or providing personal information to us, you consent to this transfer and acknowledge that your information may be subject to the laws of those other jurisdictions, which may differ from Canadian law.
13. Children’s Information
Our Website and programs are intended for adults. We do not knowingly collect personal information from children under the age of 16 through the Website. If you believe that a child under 16 has provided us with personal information, please contact us so we can take appropriate steps, which may include deletion.
14. Links to Other Websites
Our Website may contain links to third‑party sites. We are not responsible for the privacy practices, security, or content of those external sites. We encourage you to review the privacy policies of any site you visit before providing personal information.
15. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. The "Last Updated" date at the top of this Policy reflects when it was most recently revised. Your continued use of the Website after a revised Policy is posted means you accept those changes.
16. Governing Law
This Privacy Policy is governed by the laws of the Province of Saskatchewan and the federal laws of Canada applicable therein